Marketing and Proposal Specialist

Do you want to build an impactful career to change the world for the better? 

Geosyntec has an exciting opportunity for a Marketing and Proposal Specialist for our Waterloo, Guelph, or Cambridge, ON office.  The position includes drafting and supporting the development of proposals and marketing material, while collaborating with practitioners and marketing team members across Canada and globally.

Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.

We invest in our people.  Each employee is unique, and your career at Geosyntec will be too.  We offer competitive pay and benefits, and well-being programs to support you and your family.

To Learn More Visit: http://www.geosyntec.com/careers/.

Proposals and Pursuit Documentation

• Help produce, coordinate, and submit pursuits, including request for proposals (RFP), letters of interest, statements of qualifications (SOQ), and client presentations.
• Participate in pursuit review and/or strategy sessions to analyze a potential client regarding target market, project size, probability of selection, and timing in order to recommend a go/no go decision
• Write and edit/markup outlines, content, and figures in response to client ask and compliance requirements.
• Assist in maintaining scheduling, writing assignments, and tracking systems for pursuits.
• Manage responses on bid portals, including monitoring for addendum, and complete on-time delivery of digital uploads to the portal or delivery of printed submissions.
• Maintain boilerplate and template documentation, including proposals, cover letters, practitioner resumes, project descriptions, etc.

Events and Conferences

• Assist in special corporate events planning (e.g. practice group conferences, receptions, open houses, etc.)
• Support, track, and distribute events planning information to practitioners and research event attendees, including maintaining a calendar.
• Create and finalize social media announcements and marketed campaigns for internal and external events and conferences for posting.

Internal Document Library and Development

• Maintain and manage content libraries, with the support of practitioners as needed, including prior proposals, boilerplates, master resumes, project descriptions, and imagery/figures.
• Support and manage MS Team/SharePoint folders, rights management, clients research, and mailing lists.

Marketing

• Assist with content for online presence, including social media, website, and emails.
• Maintain corporate memberships in client organizations.
• Review, cull, and maintain select sources of industry-related market information.
• Gather research data related to clients; competitors; past, current, and prospective markets; and relevant corporate experience.
• Contribute to internal strategic plans, data gathering, reports, and meetings.
• Participate in marketing associations for professional development of marketing functions (i.e., SMPS, APMP).

• A Bachelors degree and 4 years of related experience. (required)
• Experience in engineering, architecture, commercial construction or legal firm. (preferred)
• Experience with the production of technical proposals and reports. (preferred)
• Working knowledge of production techniques to support proposal, presentation, or other sales and marketing activities. (required)
• Formatting, writing, editing, and proofreading skills with strong attention to detail. (required)
• Advanced computer literacy using MS applications and Desktop Publishing Software (Adobe Suite, including Acrobat, InDesign, Office Professional, Outlook). (required)
• Ability to understand and follow complex oral and written instructions. (required)
• Ability to work both collaboratively and independently to perform effectively under tight deadlines. (required)

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